E-mail Notifications screen

Initiation

Function:

Specifies the name of an email template used to generate an automatic email notification when this activity is entered at runtime.

Reminder

Function:

Specifies the email template and schedule for a reminder email.

Reassignment

Function:

Specifies the name of an email template used to generate an automatic email notification when this activity is reassigned to new participants at runtime.

Completion

Function:

Specifies the name of an email template used to send a message when a task is completed.

E-mail Template list

Function:

Identifies the e-mail template you want to use for the specified notification type — for example, for reminders or task completion. The text above this list varies, depending upon the context.

Accepted Values:

A list of existing e-mail templates.

These templates are created in AgilePoint Enterprise Manager. For more information, see the Manage Center online help.

Default Value:

None

Accepts Process Data Variables:

No

E-mail Template Preview

Function:

Shows a preview of the selected e-mail template.

Accepted Values:

Read only.

Start at _ before task expires

Function:

Specifies a start time for the reminder, relative to the value of the Time to complete for the task.

To Open this Field:

1. On the Email Notifications screen, click the Reminder tab.

Accepted Values:

A number of minutes, hours, days, or weeks.

Default Value:

1 Day

Frequency

Function:

Specifies the frequency to send a reminder email.

To Open this Field:

1. On the Email Notifications screen, click the Reminder tab.

Accepted Values:

• Once - Specifies to send the reminder email only one time.
• Every - Specifies the frequency to send repeated reminder emails. You can specify a number of minutes, hours, days, or weeks, whether to use business time and whether to stop sending the reminders after the task expires, or after it is inactive for some other reason.

Default Value:

None

My Organization's Business Time

Function:

Specifies to use your work calendar for date calculations.

To Open this Field:

1. On the Email Notifications screen, click the Reminder tab.

Accepted Values:

• Deselected - Uses your work calendar for calculations.
• Selected - Does not use your work calendar for calculations.

Default Value:

Deselected

Example:

The Business Time field is set as selected, and business hours of work calendar are configured as 9 AM to 5 PM. If the task with completion time 8 hours is entered at 1 PM on Monday, then the task must be completed by 12 PM on Tuesday.