Process Data > System Data

Gives the process data variables that come out of the box (OOTB) for you to use in your application.



How to Start

  1. Do one of these:
  2. On the configuration screen, click the Process Data tab.
  3. On the Process Variables tab, click System Data.

Fields

Field Name Definition

Activity Display Name

Function:
The name of the activity that shows in your process.

Specific to human task activities.

Common Usage: Can be used in an e-mail template to specify the name of the activity that has been assigned to a participant.

Activity Name

Function:
The name of the activity shown in your process model.

Specific to human task activities.

Common Usage: Can be used in an e-mail template to specify the name of the activity that has been assigned to a participant.

Activity Participant Full Names

Function:
The full names of the activity's participants.

Specific to human task activities.

Common Usage: Can be used in the body of an e-mail template to show the full names of the activity's participants.

Activity Participant User Names

Function:
The user names of the activity's participants.

Specific to human task activities.

Common Usage: Can be used in the body of an e-mail template to show the system names of the activity's participants. The ActivityParticipantUserNames attribute uses a comma as the string's delimiter. Since the To and CC fields of an e-mail template only recognize semicolon as the delimiter for specifying multiple recipients, the ActivityParticipantUserNames macro cannot currently be used in the To or CC field of an e-mail template when there are multiple participants for the activity.

Current Date

Function:
The current date.

Common Usage: Can be used to update date fields in an InfoPath form or to set date fields in a database. It can also be used anywhere that you want the date to be shown.

Delegated User Full Name

Function:
The full name of the user to whom the task is delegated to.

Common Usage: Can be used in the body of an email template to show the full names of the users to whom the task is delegated to.

Delegated UserName

Function:
The user names to whom the task is delegated.

Common Usage: Can be used in the body of an e-mail template to show the system names of the users to whom the task is delegated.

Home Directory

Function:
The path for which AgilePoint Server is installed.

Common Usage: Can be used in the Attachments field of an e-mail template to construct a path to files on the AgilePoint Server.

Parent Process ID

Function:
The unique ID of the parent process.

Common Usage: Can be used in an e-mail template to notify the administrator user that there is an error in the parent process.

Process ID

Function:
The unique ID of a process.

Common Usage: Can be used in the body of an e-mail template to provide the administrator user with the identification code assigned to the process instance.

Process Initiator

Function:
The user who initiated the process.

Common Usage: Can be used in the To field of an e-mail template to send an Activity Exit E-mail notification to the person who initiated the process, letting them know that the process is complete. It can also be used in the participant property of a human task activity.

Process Initiator Location

Function:
The location (IP address) of the user who initiated the process.

Common Usage: Can be used in the body of an e-mail template to specify the IP address of the Process Initiator.

Process Name

Function:
Name of the activity.

Common Usage: Can be used in an e-mail template to notify the administrator user that there is an error in a specific instance of a process.

Process Participant Full Names

Function:
The full names of the process's participants.

Common Usage: Can be used in the body of an e-mail template to show the full names of the process participants.

Process Participant User Names

Function:
The user names of the process's participants.

Specific to human task activities.

Common Usage: Can be used in the To field of an e-mail template to send an e-mail notification to the process's participants letting them know there has been a change in the process.

Process Started Date

Function:
The start date of the process.

Common Usage: Can be used in the body of an e-mail template to show the date for which the process started.

Process Model Name

Function:
The name of the process model.

Common Usage: Can be used in the body of an e-mail template when referring to the name of the process model.

Process Model Report File

Function:
The name of the report associated with a process model.

Common Usage: Can be used to attach the process model report file in an email template.

Process Model Version

Function:
The version of the process model.

Common Usage: Can be used in the body of an email template to specify the version of the process model.

Source Task Participant Full Name

Function:
The full name of the task's participant associated with the original task (i.e. reassigned).

Specific to human task activities.

Common Usage: Can be used in the body of an e-mail template to show the full name(s) of the task's participants.

Source Task Participant User Name

Function:
The user name of the task's participant for the original task (i.e. reassigned).

Specific to human task activities.

Common Usage: Can be used in the To field of an e-mail template to send an e-mail notification to the activity's participants letting them know an activity has been assigned to them.

System User E-mail Address

Function:
The e-mail address of the system user.

Common Usage: Can be used in the From, To, and CC fields of an e-mail template.

System User Name

Function:
The name of the system user.

Common Usage: Can be used in the body of an e-mail template to show the name of the system user.

Task Assigned Date

Function:
The date the task was assigned.

Common Usage: Can be used in an incoming or Activity Exit E-mail template notifying a participant of the date for which a task has been assigned.

Task Due Date

Function:
The due date of the task.

Common Usage: Can be used in an incoming or Activity Exit E-mail template notifying a participant of the date for which a task is due.

Task ID

Function:
The unique ID of the task.

Can only be used in e-mail templates associated with Activity Initiation E-mail.

Common Usage: Can be used in an e-mail template associated with an Activity Initiation E-mail to specify the unique ID of the task that has been assigned. See Session.

Task Name

Function:
The name of the task.

Can only be used in e-mail templates associated with Activity Initiation E-mail.

Common Usage: Can be used in an e-mail template associated with an Activity Initiation E-mail to specify the name of the task that has been assigned.

Task Participant Full Name

Function:
The full name of the task's participant.

Common Usage: Can be used in the body of an e-mail template to show the full names of the task's participants.

Task Participant User Name

Function:
The user name of the task's participant.

Common Usage: Can be used in the To field of an e-mail template to send a re-assigning e-mail to the task's participants letting them know a task has been re-assigned. If you use the ${TaskParticipantUserName} process data variable in the To field instead of specifying the entire list of participants in the To field, then for each participant, a separate e-mail will be sent, and none of the participants will receive duplicate copies of the e-mail.

DocLibPath (SharePoint Only)

Function:
The relative path of the document library (e.g. Testemail).

Common Usage: Can be used in an e-mail template when specifying the path to a document library in your SharePoint Portal Server.

DocName (SharePoint Only)

Function:
The name of the document (e.g. Testemail-2005-0036.xml).

Common Usage: Can be used in an e-mail template when specifying the name of an InfoPath form.

DocUrl (SharePoint Only)

Function:
The full document path (e.g. http://pearl:8084/sites/AgilePointFinancialSite/Testemail/Testemail-2005-0036.xml).

Common Usage: Can be used in an e-mail template when specifying the path to a document on your SharePoint server.

Folder Path (SharePoint Only)

Function:
The relative path to a folder on your SharePoint site.

Common Usage: Can be used in an e-mail template to specify the path to a folder in your SharePoint server.

Folder URL (SharePoint Only)

Function:
The relative path of the folder (e.g. /sites/AgilePointFinancialsFolder).

Common Usage: Can be used in an email template to specify the URL of a folder in your SharePoint Portal Server.

List ID (SharePoint Only)

Function:
The unique ID of the list in SharePoint.

Common Usage: Can be used in an e-mail template to specify the list in your SharePoint site.

List Item ID (SharePoint Only)

Function:
The unique ID of the list item in SharePoint.

Common Usage: Can be used in an e-mail template to specify the list item to change.

Site ID (SharePoint Only)

Function:
The unique ID of the site in SharePoint.

Common Usage: Can be used in an email template to specify the site in SharePoint.

Site Path (SharePoint Only)

Function:
The relative path of the site (e.g. /sites/AgilePointFinancialSite).

Common Usage: Can be used in an e-mail template when specifying the path to a document library in SharePoint.

SPServer (SharePoint Only)

Function:
The SharePoint URL (e.g. http://pearl:8084).

Common Usage: Can be used in body of an e-mail template to build a link to an item on your SharePoint server.

Web ID (SharePoint Only)

Function:
The unique ID of a SharePoint web address.

Common Usage: Can be used in an e-mail template to specify the SharePoint wed address.